Video Collaboration: Modern Conferencing for a Modern Workplace

Video collaboration, also known as “telepresence,” is a two-way interactive video communication between two or more parties. It allows remote teams to continue working together―all without needing to travel for an in-person meeting. Thanks to features like meeting recording, annotations, and transcriptions, projects can be more easily completed despite interruptions or geographical and time zone differences.

If a team member or project lead has conflicting meetings, they can watch a recording of their missed meetings at a later time, or they can pull up chat messages from the meetings’ participants. Video conferencing tools make it easy to review what happened, answer open questions, fill in missing details, and carry on with the workday without worrying about what they’ve missed or what might have gone wrong without them. Another benefit is the ability to record training sessions, so getting new hires up to speed goes as smoothly as possible.

What’s more, teams can pursue their project workflows without being tied to a physical meeting space. They can simply select a video conferencing and collaboration platform like RingCentral and get started. Meeting hosts can easily set up new meetings, and participants only need to follow a link to open the video meeting room.

With today’s conferencing tools, there’s no complicated setup or installation process of any kind anymore―regardless of team size. As long as everyone uses the same software or accesses the same service on their browser, participants can sign in once and take part in the conference on their phone, tablet, or computer. Gone are the days of long downloads, installations, or login steps.

Meeting in a virtual conference room also allows team members to continue their discussions about project details just as they would in the office. Sound and visual quality are so good now, even on free plans, that it feels as though everyone’s in the room with you.

And if you’re worried about being able to share important files or information with the rest of your team or your clients, cloud storage makes it easy to hand off project files. With screen sharing and file sharing, businesses can do what they need to do without feeling hindered by their selected platforms. Digital workspaces are now just as effective as physical spaces, if not more.

In fact, a well-designed video conferencing platform like RingCentral can practically render physical offices redundant. It’s far easier to round up your team digitally than it is physically. Not to mention, having to set up a presentation, or share notes, becomes an elaborate process in person, but it’s reduced to a few clicks on a keyboard in a digital setting.