Call forwarding
RingEX™
Virtual Receptionist
Use the RingCentral Auto-Receptionist as your virtual receptionist solution to greet callers and conveniently route them to employees, departments, or to any phone of your choosing.
What is a Virtual Receptionist?
RingCentral Auto-Receptionist is an effective call management tool that can be customised to meet your company’s needs. Create a simple call flow menu, advanced rules for calls to specific phone numbers, or even a multi-level virtual receptionist menu. Improve customer experience at the first point of contact with a reliable call answering service.
Benefits of an Auto Attendant
- All receptionist settings can be quickly and conveniently modified online by the administrator from any device—including smartphones with the RingCentral mobile app.
- Answering rules let you route calls based on time of day, date, or date range—set rules for the holiday selling season, for example, then set them to revert automatically after the holiday.
- Forward calls to any extension, to an outside line, or directly to voicemail. The outside line can be any phone number in the world.
- Customise greetings for business hours or after hours, as well as holidays.
- Set advanced rules that provide special handling of VoIP calls from specific caller IDs, such as those of suppliers, certain customers, or investors.
- Create advanced rules for calls to specific numbers, such as for special promotions, so the caller will hear a related greeting message.
- Create even more sophisticated call flow options with multi-level auto-attendant menus. Callers can be directed through submenus, such as language, store location, or product type, and they will hear options such as:
- “Press 1 for sales, press 2 for customer support, press 3 for shipping.”
- “Press 1 for John Doe, press 2 for Jane Smith.”
- “If you know the extension of the party you'd like to reach…”
Virtual Switchboard FAQs
- Yes. In addition to the default greeting voice for an automatic greeting, you can get professionally recorded greetings and upload custom recordings.
- Your account administrator manages the virtual receptionist, which establishes answering rules for the main company number. The administrator can also change settings for individual users. Users control call handling settings for their own numbers using answering rules.
- If you are the administrator on the account, simply log in to your Admin Portal. From there, you can specify company hours, set your company greeting, and define rules for call handling. For more details on setting up the Auto-Receptionist, refer to the RingEX UK Admin Guide.
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